You can easily add expense reimbursements directly Truster while creating an invoice or editing an existing draft invoice.
1. Start with the bill
Open the Truster app and go to the invoice to which you want to add expenses. Create a new invoice or open an existing draft invoice under "Invoices."
Select " Add Row," then " Add or Edit Expenses."
2. Select your workplace
When adding expenses, select " Special" as the work location.
If you work regularly in the same location, such as at home or in an office, that is considered your actual workplace. In such cases, travel between your home and workplace is generally not reimbursed.
3. Additional expenses with receipts
Select the date for which you want to add an expense, then click Edit. Next, select Expense Reimbursement.
Add receipt
- Take a photo of the receipt or upload a file
- Enter the total amount
- Add VAT information as shown on the receipt
Domestic purchases: Enter the total amount and the VAT shown on the receipt.
International purchases: Enter the amount in euros and 0% VAT.
Add a description
Always note what the expense is for, such as: the name of the job, the job number, or the trip ID. The more detailed the description, the faster the processing.
4. Increase daily allowances
If your business trip qualifies for a per diem, select " Per diem " and fill in the following:
- trip start and end times
- travel itinerary
- destination
- purpose of the trip
Simply stating “business trip” isn’t enough; please provide more details about the nature of the work. You can also choose whether to bill the per diem to the client.
5. Increase mileage allowances
Select " Mileage Reimbursement " and fill in:
- sender's address
- destination
- travel time
- purpose of the trip
- mode of transportation
If your trip included multiple stops, add them to the route. If you returned to your starting point, select " Include return trip." If you traveled by car, also add the license plate number.
6. Review and confirm
Once you've added all your expenses, review the details and make sure you've included the receipts. Click Confirm.
An important reminder
Any additional expenses must always be related to the work performed and be properly justified. Expenses are reviewed during payroll processing.